Security Groups

Security Menu Item -> Operators -> Security Groups

Security Group allow you to configure highly customised access rights

Security Groups

Operators who have the same access level can be grouped together, eliminating the need to set each operator’s individual access clearance separately. After a Security Group has been set up, supervisors can then simply select the Security Group from the PopUp list when setting up a new Operator in the Operators Window.

Adding a New Security Group

Click the Add button at the bottom left of the Security Groups window. A new list item will appear with an empty form to its right. Fill in the blank text boxes.

Add new security group

Security Rights

The security rights are categorised into a tree.

Each right may contain other related rights inside it which are related to that area or function.

The root of the tree is Main Program Access, which is required to log in.

The Edit Client right is required to make changes to a client record. The child rights contained within Edit Client allow operators to make changes to the specific areas of the client.

The rest of the rights follow the main menu structure. For example, the security right 'System Menu' -> 'System Settings Menu' -> 'System Wide Settings' allows access to the corresponding menu item 'System' -> 'System Settings' -> 'System Wide Settings'.

Some menu right items also have permissions for the screen opened via the menu. For example, under Monitoring Menu -> Current Activations are rights related to the current activations screen. These rights affect what operators can do once they open the Current Activations screen.

Some client security rights under Edit Client right have three way settings:

Edit - If the security right sets to Edit, it means the security right is assigned and the operator is allowed to edit the context.

View - If the security right sets to View, it means the security right is not assigned and the operator can view the context only.

Hide - If the security right sets to Hide, it means the security right is not assigned and the context is hidden from the operator.

Set the security rights for the new group by expanding the categories in the tree, and checking the box for each right required by your operator group. You must enable a right before enabling rights contained inside the right. For example, the 'Signal Browse Pause' right cannot be assigned unless the 'Signal Browse' right itself is also assigned. In general, the parent rights only give the minimum access possible, and one or more child rights must be added to allow the operator to use the features. When logging in, operators will not see a menu if they have no access to any of the items within it.

Click the Save button on the form to save the new Security Group

Security Right Definitions

Most security rights are self-explanatory. The following additional information is provided:

• Edit Permanent Testmode - If this option is unchecked, an operator is limited to setting testmode to a maximum of 24 hours ahead.
• Reports Menu - in addition to giving access to the main Reports Menu, this right also gives operators access to the Run Report shortcut buttons on the Reporting tab of a client file.
• Only Use Auto Select - When this security right is selected, operators must use the Auto Select button to open and take ownership of new activations. This security right also disables all the activation buttons which affect multiple activations: Multi On Hold, Remove, Multi Complete, and Multi Sleep. (These options will still be available for administrators.)
• Edit All Operator Notes - Without this right, the operator can only edit their own Operator Notes on Activations. (Other operators' notes will be read-only.)
• Response Tab - To completely hide the Response tab in the ICA website for a security group, you need to choose the Hide setting for Response Notes, under the Status Tab Displayed tree item.
• Passwords (Under Edit Client) - Configuring this to the Hide setting will prevent passwords from being displayed in the following places:
  • The Operator Log history. Instead, these entries will show Access denied - Sensitive data in place of the password.
  • The Contacts page of the client: The OK Password, and Hold Up Password.

Changing Security Group Records

Click to select the Security Group from the list Security Groups Window. Edit the desired fields and click the Save button

Deleting Security Group Records

Click to select the Security Group you wish to delete from the list in the Security Groups Window. Click the Delete button.

Note: the delete command cannot be undone so it is advised that you proceed with caution.